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Polyxer’s Automated Visitor Management System is not just a solution—it is a smart and futuristic tool that transforms the way the visitors are managed.
About
Unlocking Growth through Innovative Solutions: Established in 2017, Polyxer Systems is a dynamic outsourcing and technology consultancy headquartered in Ahmedabad, Gujarat, India with a center in Austin, Texas, US. At Polyxer Systems, we specialize in guiding businesses from conceptualization to market realization, focusing on crafting bespoke Data Science & Cloud Based Enterprise Software Solutions & Mobility Solutions that serve as catalysts for unlocking sustainable growth.
Global Reach: Our impact extends beyond borders. Having served more than 40+ clients across the continents with a track record of successful collaborations in various countries. Some of the distinguished organizations we've had the privilege to serve includes USA, Singapore, Germany, South Africa, UAE, India etc.
Our Expertise: With a commitment to excellence, Polyxer Systems boasts extensive experience in collaborating with diverse sectors. Our team brings world-class expertise in Data Science & Software Development, leveraging a versatile technology stack to address the unique needs of each client.
Comprehensive Services: Polyxer Systems offers a comprehensive suite of services tailored to meet the evolving demands of the modern business landscape. Our services include:
- Data Science Services:
- Data Migration
- Big Data Analytics & Business Analytics
- Data Lake & Data Warehousing
- Data Visualization
- Software Development Services:
- Enterprise Application Services
- Cloud Native Development
- DevOps
- Application Migration
Key Benefits
- Shorter Waiting & Serving Times: The visitor can pre-book their appointments and individuals will have the predefined timeslots to reduce waiting time.
- Enhanced Visitor Experience: With automated appointment booking, seamless check-in/out process time can be reduced by up to 80%, the alerts to host about the visitors can reduce waiting time by 50%.
- Streamlined Processes: Self-service kiosks and mobile check-in can decrease overall visitor journey process by 60%.
- Analytics and Insights: Collected data on visitor patterns, peak hours, frequently visited areas etc. can be used to optimize facility management and resource allocation. Using AI to predict peak times and optimize staffing can reduce waiting times by 30%.
- Improved Service Quality and Productivity: Improve staff productivity by 40% with streamlined visitor data handling and automated visitor journey. Automating daily activities can free up time for the staff and optimize the operations by 30%.
- Security and Compliance: With automated visitor check in and out process, digital ticket issuing and providing real-time notifications helps to track the visitor traffic and ensure secure environment for visitors. AVMS helps organizations comply with industry-specific regulations like GDPR, GLBA, AICPA SOC, HIPPA (e.g., patient privacy in healthcare) etc.
Applications
- Multi-speciality Hospitals / Healthcare: A Visitor Management System in healthcare facilities controls visitor flow, authorizes only permitted visitors, and enhances safety for patients. The system can be customized for hospital needs, such as visitor quotas, queue settings, notifications, and ward-specific setups. Reports help improve both visitor and patient experiences, while controlling access reduces the risk of unauthorized visitors spreading infections. For example, critical wards may have restricted access and visiting hours, with caregivers tracked separately from other visitors.
- Banking / Financial Service Centres: Banking and financial sectors require enhanced security for both data and physical assets. These centres have high demand for the visitors and the services require complete attention of the staff members. Automated Visitor Management Systems streamline check-ins and check-outs, reduce errors with automated data entry, and improve visitor and staff satisfaction. These systems also ensure compliance and security with customized access permissions, boosting efficiency, accuracy, and the overall user experience.
- Corporate offices: Corporate offices experience high visitor volumes due to vendor visits, hiring, training, and employee guests. Automated Visitor Management Systems streamline check-ins via kiosks or mobile apps, reducing wait times and notifying employees in real-time. The system generates visitor tickets with photos for easy identification and allows pre-registration for faster entry. It can also manage assets assigned to visitors, such as keys or access cards.
- Government Buildings: Government offices often face high visitor volumes, especially during peak hours. A Visitor Management System helps track visitor flow, service times, and department visits, improving service management and visitor experience. It verifies visitor identities, preventing unauthorized access and protecting confidential data. The system can also conduct instant background checks and integrates with various systems, notifying employees of visitor arrivals via email or text.
- Educational institutes: Automated Visitor Management Systems enhance the experience for parents and students visiting educational institutes, including help centres, departments, and fee counters. With younger generations preferring digital solutions, these systems streamline appointment scheduling, check-ins, and navigation, improving service quality and reducing wait times.
- Cultural Institutions and Event Venues: Automated Visitor Management Systems streamline ticketing by allowing advance purchase, with check-in via kiosks or smartphones. The system tracks visitor numbers to enforce capacity limits and prevent overcrowding, logging any unauthorized entry attempts. It ensures a smooth experience, granting access only to authorized guests and enhancing security. Digital records help predict visitor volume, peak hours, and behaviour.
- Theme/Amusement Park and Museums: Automated visitor management systems enhance efficiency and security in theme parks and museums by streamlining check-in/check-out processes, providing real-time visitor tracking, and ensuring health and safety compliance. They offer personalized experiences through data collection, manage crowd control, and facilitate timed entries to improve overall visitor satisfaction. These systems also help in gathering valuable visitor data for tailored marketing and planning.